The Time2Move Holiday Programme - Annual Affiliation 2026

The Time2Move Holiday Programme is a vital pillar of support for children and young people in receipt of benefits related free school meals (BRFSM) in Cornwall, dedicated to addressing the inequalities these children and their families face and to being part of the solution that enables them to live happier and healthier lives.

We know that The Time2Move Holiday Programme’s strength is the fantastic providers. We are incredibly grateful for the work they do to support the children, young people and families who access the programme. To ensure the continued quality and consistency of provision across the programme, all providers wishing to deliver Time2Move Holiday Programme activities must submit an annual application to become an affiliated provider.

This application will be scored and only those that meet the predetermined standard will be successful. Please take the time to complete this carefully and utilise the 'Annual Affiliation Guidance' to support you, which you can find on our website - Activity Providers – Active Cornwall.

If you have any questions, please contact the team at Time2Move.HolidayProgramme@cornwall.gov.uk.

What are we looking for in Time2Move Holiday Programme providers?

We want to work with providers who:

Understand the need of the children, young people and families in their communities and who will be attending their holiday activity sessions. Providers who undertake regular consultation with parents and carers as well as utilise youth voice activities to inform their offer will have a much greater understanding of the needs and barriers of this audience, and adapt their programme to align with this.
Share the Time2Move Holiday Programme's values and purpose; providers who are passionate about addressing the triple inequalities that children and young people in receipt of benefits related free school meals face during the three main school holidays, and who attend our learning events to become more informed and proactive in all aspects of this vision.
Provide a fantastic food offer because they understand the importance of food for both mental and physical health. We want to work with providers who don't just stop at meeting the school food standards, we want providers who offer the children and young people who attend their activities the opportunity to learn new skills by participating in the preparation of ingredients and cooking meals.
Offer excellent quality fun physical activities for the children and young people who attend their Time2Move Holiday Programme sessions. We love to see unusual and interesting activities, as well as the opportunity for children and young people to learn important life skills such as swimming and cycling.
Are embedded within their communities and committed to sustainable support of the children, young people and families who access the Time2Move Holiday Programme. Organisations that undertake wider work and activities within their local area, who provide ongoing opportunities for physical activity and support to children in receipt of free school meals outside of the school holidays, and who are able to offer greater holistic support by way of additional services, signposting and referrals are crucial.

Organisation contact information

In this section we will ask you to provide contact details for two members of staff.

Name of organisation:

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Name of main contact:

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Email of main contact:

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Phone number of main contact:

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Name of additional contact:

* required

Maximum 255 characters

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This should be the person you would like us to contact regarding all aspects of your Time2Move Holiday Programme applications and/or delivery in the case of your absence.

Email of additional contact:

* required

Maximum 255 characters

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Phone number of additional contact:

* required

Maximum 255 characters

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About your organisation

In this section, please tell us all about your organisation. We want to know about your values, your purpose, your passion for supporting children and families facing inequalities.

What is your purpose as an organisation?

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Please tell us about your values as an organisation. What is important to you? How do you act operationally with this in mind?

Please explain your approach to safeguarding.

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10.

Please tell us how your organisation is environmentally responsible and sustainable.

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Please ensure you reference how your holiday activity sessions will be environmentally responsible. If your organisation is not environmentally aware and sustainable, please detail your plans to move forward in this area in the future.

Your organisation's Time2Move Holiday Programme offer.

This section will ask you a few questions about the practical elements of your holiday activity sessions. Please provide as much information as possible.

11.

What would a fun physical activity offer look like in your standard provision?

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Please provide detail around the types of activities you will offer.

12.

What would your food offer include in your standard provision?

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Please detail what your food offer will include. Will the main meal be hot? Will children be involved in planning the menu and/or in preparing ingredients? Will there be an element of nutritional education?

13.

Please describe the enrichment activities you plan to include in your offer across the year.

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Please include any visits from external organisations who attend your provision to support this.

14.

Please explain how you holistically support the children, young people and families who attend your programme, including your understanding of where and how to signpost families for further support.

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15.

How will you ensure that children accessing your provision can continue to be active outside of your Time2Move Holiday Programme sessions?

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16.

How do you plan to promote your provision to the children, young people and families most in need of the programme?

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17.

How have you identified that your provision is required by children eligible for BRFSM in the local area?

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BRFSM - benefits related free school meals. How are you aware of the need in the community for this support?

18.

Please let us know about any partners you regularly work with and/or incorporate into your programme.

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i.e. Which schools do you work with? Youth services? Food providers? Community Hubs? Other activity providers? etc.

19.

Would you be interested in becoming one of the Time2Move SEND Hub providers that we signpost SEND parents and carers looking for activity sessions to?

* required

Yes, please send me further information on how to be involved.

SEND - Special educational needs and disabilities.

Training and Certifications

In this section we want to know about the training and certifications that you/your staff have successfully undertaken.

20.

Are you OFSTED registered?

* required

Yes

No, but I would like more information about this.

21.

Please tick all training and certifications successfully undertaken by you/your staff:

* required

Safeguarding *

First Aid *

Mental Health First Aid * (or will have been successfully completed within 12 months)

Food Hygiene *

Trauma Informed Practice

Positive Handling

Behaviour Management

SEND

Restorative Practice

Paediatric First Aid

EDI

Climate and Sustainability

Youth Voice / Mentoring / Youth Worker

Health & Safety

Food Business Registration

Mental Health First Aid (long course)

* indicates this is a mandatory requirement

22.

Please indicate which of the following policies, procedures and documents you can provide evidence of where required.

* required

Safeguarding Policy

Health and Safety Policy

Climate and Sustainability Policy

Risk assessment(s)

Evidence of completion of mandatory training (see Q.21)

Necessary insurance(s) i.e. public liability insurance

DBS' for staff

23.

For each policy, document, and certification you have made a positive indication for in Q21 and 22, please add the relevant details into the 'Minimum Standards Evidence pro forma' that can be found on the Time2Move Holiday Programme website (Activity Providers section) and then upload here.

* required